Neighbors Together is currently seeking a Finance Coordinator who will be responsible for day-to-day financial transactions for Neighbors Together including performing accounting/bookkeeping tasks, performing accounts payable tasks, managing grant expense tracking, processing invoices, making payments and recording transactions accordingly.

This person will also provide reports required for new grant applications and awarded grant reporting.

 

Essential Duties and Responsibilities:

  • Work with external accounting firm to ensure that accounting procedures and control systems are in place and functioning in accordance with generally acceptable accounting procedures
  • Monitor, balance, and track income and expenses for department centers, auditing debit and credit transactions for accuracy and compliance with established Neighbors Together and external sponsor procedures and regulations
  • Initiate contact with department leaders, departmental representatives, and other agencies or personnel to resolve problems or questions regarding basic accounting data items
  • In coordination with the external accounting firm, lead the internal efforts for preparation of monthly financial reports, annual financial reports and audits, and other special reports, as required by leadership and grant requirements
  • Identify financial issues, concerns and problems and communicate with Development Director and Program Managers to rectify, while also working collaboratively with the Development Director and Program Director to identify future financial needs and opportunities
  • Serve as a resource for all finance related information and data for grant applications
  • Work with appropriate staff to ensure the reporting of all financial grant activity and ensure that all services, salaries, facilities and equipment meet regulatory and grant requirements
  • Provide assistance in post-award monitoring of grants and contracts for adherence to grant award guidelines to ensure grant spending is in compliance
  • Prepare and maintain a database that will provide up-to-date financial information about all departmental grant funding including internal and external grant progress reports, continuation deadlines, and financial reporting deadlines
  • Coordinate the budgeting process period and detail for assigned grants by gathering submissions from each department director, setting up budgets in the accounting software, and monitoring grant budget activity
  • Participate in end of month budgetary close out activities for general bookkeeping and grants management
  • Act as onsite Financial and Business Coordinator, assisting with processes such as reviewing insurance coverages and making recommendations, acting as liaison with external IT group and internal stakeholders, supporting the building maintenance team with scheduling and ordering processes, performing daily office administrative tasks, working with external auditor to ensure audit information is pulled and transmitted to appropriate parties

 

Job Requirements:

Skills, Experience, Knowledge, and Education

  • One to three years’ experience in an accounting/bookkeeping role and knowledge of basic accounting principals like GAP required
  • Non-profit experience is preferred
  • Bachelor’s degree in accounting preferred, but previous experience in Accounting/Bookkeeping with non-profit is most important
  • Preference will also be given to a candidate with prior experience in financial management of grants
  • Comprehensive knowledge of budget procedures and grants management, including modifications, transfers, programmatic and fiscal reports highly preferred
  • Excellent computer skills including basic office programs and the ability to learn and utilize appropriate database programs required
  • Excellent verbal and written communication skills
  • Outstanding organization and time management skills
  • Outstanding interpersonal skills; flexible and adaptable
  • Ability to function well in a high-paced and at times stressful environment
  • Have a servant heart
  • Commitment to our mission to help our neighbors in need

 

Supervisory Responsibilities

  • None

 

Computer Equipment and Software

  • Proficient with Microsoft Office Suite
  • Prior experience with accounting software required, and experience with non-profit database software preferred

 

Physical Demands

  • Requires the ability to sit or stand for long periods of time, occasional stooping and reaching, and prolonged periods of time in front of a computer and phone system; May require lifting to 20 pounds; Requires a normal range of vision and hearing with or without accommodations; Position is not substantially exposed to adverse environmental conditions
  • As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination within 72 hours of their start date

Schedule, Wage and Other Information

  • This position is starting as a Part-Time role of 20-25 hours per week but may have the ability to grow into a Full-Time role as the responsibilities grow
  • Starting schedule will be Monday through Thursday at the Neighbors Together office from 8:30 am until 2:00 pm and the occasional Friday morning
  • This position works within the Operations Team and reports to the Executive Director
  • The hourly rate for this position is $25/hour

Neighbors Together, Inc is an Equal Opportunity Employer. Neighbors Together, Inc. provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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