Neighbors Together is currently seeking an Office Manager who will be responsible for organizing and coordinating office operations, while supporting the day-to-day needs of the staff at Neighbors Together, including scheduling events and managing technology. The Office Manager serves as administrative office support to the Executive team, Bookkeeper and the Building Maintenance Supervisor.

 

Essential Duties and Responsibilities:

• Perform scheduling tasks including managing the master calendar which includes Neighbors Together building rental requests and processes, program events, community outreach events, and Board meetings
• Manage departmental relationships to coordinate any needed office and administrative support
• Serve as liaison with the technology support team, ensuring timely response to staff technology questions and tech support needs
• Perform inventory activities and order office supplies, furniture, and department supply requests
• Collaborate with team managers/directors to establish policies, day to day routines, and evaluation of systems to increase efficiency and productivity
• Develop, write, and maintain organizational policies and procedures
• Support the off-site Bookkeeper with financial record-keeping by processing bills for payment, depositing donations, and receiving receipts from employees for reimbursement
• Record expenditures related to grant funding in collaboration with Development and Program Team staff
• Identify vendors, evaluate services and costs, narrow vendor selection and make appropriate business recommendations
• Support the Building Maintenance Supervisor in scheduling repair personnel, managing maintenance requests, and serving as point of contact for those who lease space in the building

 

Job Requirements:

Skills, Experience, Knowledge, and Education

• At least 5 years of experience in office management, administrative assistant or similar required
• Degree in non-profit management, business, communications/marketing, or similar field preferred
• An unwavering commitment to our common mission of helping our neighbors in need; a strong desire to support and uplift the community and those who are a part of it will drive success in this role
• Excellent verbal and written communication experience, interpersonal and customer service skills, a focus on staying organized, and strong attention to detail required
• Ability to function well in a high-paced and, at times, stressful environment
• Experience with handling confidential information in a secure manner
• High school diploma or equivalent required
• At least two years related experience highly preferred, but willing to train the right person with a demonstrated servant heart

 

Supervisory Responsibilities

• None

 

Computer Equipment and Software

• Proficient with Microsoft Office Suite

Physical Demands

• Requires the ability to sit or stand for long periods of time, occasional stooping and reaching, and prolonged periods of time in front of a computer and phone system; May require lifting to 25 pounds; Requires a normal range of vision and hearing with or without accommodations; Position is not substantially exposed to adverse environmental conditions
• As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination within 72 hours of their start date

Schedule and Other Information

• The schedule will be Monday through Friday at the Neighbors Together office from 8:00 am until 4:00 pm
• This position works within the Operations Team and reports to the Executive Director
• Starting pay for this role is $43,000 to $45,000 annually, depending on experience

Neighbors Together, Inc is an Equal Opportunity Employer. Neighbors Together, Inc. provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.